Privacy Policy

Last updated: March 2026

1. Introduction

Cipher Search ("we", "us", "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data We Collect

We may collect and process the following personal data:

  • Name, email address, phone number, and other contact details
  • CV, work history, qualifications, and professional profile information
  • Information provided via forms on our website
  • Technical data including IP address, browser type, and device information
  • Usage data about how you interact with our website

3. How We Use Your Data

We use your personal data to:

  • Provide executive search and recruitment services
  • Match candidates with suitable opportunities
  • Respond to enquiries and provide consultancy services
  • Send relevant job alerts and market insights (with your consent)
  • Improve our website and services
  • Comply with legal obligations

4. Legal Basis for Processing

We process your data under the following legal bases: consent, legitimate interest in providing recruitment services, contractual necessity, and legal obligation.

5. Data Retention

We retain your personal data only for as long as necessary for the purposes outlined in this policy. CV and candidate data is typically retained for 24 months, after which we will contact you to confirm whether you wish us to continue holding your information.

6. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Request erasure of your data
  • Restrict or object to processing
  • Data portability
  • Withdraw consent at any time

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

8. Contact Us

For any data protection queries, please contact us at enquiries@ciphersearch.com.